{"id":189,"date":"2023-02-24T16:49:30","date_gmt":"2023-02-24T16:49:30","guid":{"rendered":"https:\/\/pds-sa.co.za\/?page_id=189"},"modified":"2026-03-02T07:20:58","modified_gmt":"2026-03-02T07:20:58","slug":"document-life-cycle-3","status":"publish","type":"page","link":"https:\/\/pds-sa.co.za\/?page_id=189","title":{"rendered":"Document Life Cycle"},"content":{"rendered":"\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/pds-sa.co.za\/wp-content\/uploads\/2023\/02\/221024-PDS-Logo-01-1024x374.png\" alt=\"221024 PDS Logo-01\" height=\"374\" width=\"1024\" title=\"221024 PDS Logo-01\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n\t\t<link itemprop=\"url\" href=\"https:\/\/pds-sa.co.za\"\/>\n\t\t<a itemprop=\"sameAs\" href=\"https:\/\/www.facebook.com\/boxes.offsite\" target=\"_blank\" title=\"Facebook\" aria-label=\"Facebook\" role=\"button\" rel=\"noopener\">\n\t\t\t\t\t<\/a>\n\t\t<link itemprop=\"url\" href=\"https:\/\/pds-sa.co.za\"\/>\n\t\t<a itemprop=\"sameAs\" href=\"https:\/\/www.linkedin.com\/company\/proper-document-storage\/\" target=\"_blank\" title=\"LinkedIn\" aria-label=\"LinkedIn\" role=\"button\" rel=\"noopener\">\n\t\t\t\t\t<\/a>\n\t<h3>\n\t\t\t\t\tDocument\n\t\t\t\tPreview text\t\t\t\n\t\t\t<\/h3>\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/pds-sa.co.za\/wp-content\/uploads\/2024\/05\/Picture3.png\" alt=\"Picture3\" height=\"443\" width=\"843\" title=\"Picture3\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n\t<p><strong>Create:<\/strong> When generating your business document , ensure it&#8217;s in the optimal format, considering factors like accuracy and validity.<\/p>\n<p><strong>Use &amp; Maintenance: <\/strong>Information should be clear and concise ensuring accurate record keeping and accessibility.<\/p>\n<p><strong>Storage: <\/strong>Accessibility is crucial for records, without proper storage they lose their purpose. Organising records in a well-structured filing system ensuring that the document can be easily located and usable when needed.<\/p>\n<p><strong>Destruction \/ Archive:<\/strong> Records need to be disposed of properly to avoid unauthorised access, either by transferring them to archive storage, or destroying them.<\/p>\n<h2>\n\t\t\tThe PDS Process\t<\/h2>\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/pds-sa.co.za\/wp-content\/uploads\/2024\/06\/Picture1.png\" alt=\"Picture1\" height=\"1638\" width=\"3365\" title=\"Picture1\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/pds-sa.co.za\/wp-content\/plugins\/bb-plugin\/img\/pixel.png\" alt=\"\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/pds-sa.co.za\/wp-content\/uploads\/2023\/02\/Picture5.png\" alt=\"Picture5\" height=\"86\" width=\"129\" title=\"Picture5\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n\t<p>167 Lanham Str, East Lynn, Pretoria, South Africa \u2502 <a href=\"tel:+27860103292\">0860-103-292<\/a>\u00a0\u2502<a href=\"mailto:pds@ese-sa.co.za\">pds@ese-sa.co.za <\/a>\u00a0\u2502\u00a0<a href=\"https:\/\/pds-sa.co.za\/?page_id=236\">Privacy Policy | <\/a><a href=\"https:\/\/pds-sa.co.za\/?page_id=392\">PAIA Documents<\/a><\/p>\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/pds-sa.co.za\/wp-content\/uploads\/2023\/02\/Picture4.jpg\" alt=\"Picture4\" height=\"62\" width=\"147\" title=\"Picture4\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n\t\t<link itemprop=\"url\" href=\"https:\/\/pds-sa.co.za\"\/>\n\t\t<a itemprop=\"sameAs\" href=\"https:\/\/www.facebook.com\/boxes.offsite\" target=\"_blank\" title=\"Facebook\" aria-label=\"Facebook\" role=\"button\" rel=\"noopener\">\n\t\t\t\t\t<\/a>\n\t\t<link itemprop=\"url\" href=\"https:\/\/pds-sa.co.za\"\/>\n\t\t<a itemprop=\"sameAs\" href=\"https:\/\/www.linkedin.com\/company\/proper-document-storage\/\" target=\"_blank\" title=\"LinkedIn\" aria-label=\"LinkedIn\" role=\"button\" rel=\"noopener\">\n\t\t\t\t\t<\/a>\n\n","protected":false},"excerpt":{"rendered":"<p>Document Preview text Create: When generating your business document , ensure it&#8217;s in the optimal format, considering factors like accuracy and validity. Use &amp; Maintenance: Information should be clear and concise ensuring accurate record keeping and accessibility. Storage: Accessibility is crucial for records, without proper storage they lose their purpose. Organising records in a well-structured&hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-189","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=\/wp\/v2\/pages\/189","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=189"}],"version-history":[{"count":14,"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=\/wp\/v2\/pages\/189\/revisions"}],"predecessor-version":[{"id":407,"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=\/wp\/v2\/pages\/189\/revisions\/407"}],"wp:attachment":[{"href":"https:\/\/pds-sa.co.za\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=189"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}