Create: When generating your business document , ensure it's in the optimal format, considering factors like accuracy and validity.

Use & Maintenance: Information should be clear and concise ensuring accurate record keeping and accessibility.

Storage: Accessibility is crucial for records, without proper storage they lose their purpose. Organising records in a well-structured filing system ensuring that the document can be easily located and usable when needed.

Destruction / Archive: Records need to be disposed of properly to avoid unauthorised access, either by transferring them to archive storage, or destroying them.